Privacy Policy

How Varnas Consulting Ltd collects, uses, and protects your personal data.

Last updated: 31 December 2025

1. Introduction

Varnas Consulting Ltd (“we”, “us”, “our”) is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or contact us.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Varnas Consulting Ltd
Company Number: 15279699
Registered Address: 3 Holmecross Road, Northampton, United Kingdom
Email: info@varnasconsulting.co.uk
Phone: +44 7513 517 587

We are the “data controller” for the purposes of UK data protection law.

3. Information We Collect

Information you provide directly:

Name
Email address
Phone number
Business information
Any details you include in a contact form or email

Information collected automatically:

IP address
Browser type
Device information
Pages visited
Time spent on the site
Referring website

This is collected through cookies and analytics tools.

4. Cookies & Analytics

We use cookies to improve website performance and understand how visitors use our site.

We may use:

Google Analytics (or similar analytics tools)
WordPress cookies
Hostinger server logs

You can manage or disable cookies through your browser settings. For more details, please see our Cookie Policy.

5. How We Use Your Information

We use your personal data to:

Respond to enquiries
Provide consulting services
Improve our website and user experience
Maintain internal records
Analyse website performance
Comply with legal obligations

6. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

Legitimate Interests – responding to enquiries, improving our services
Contract – when you become a client
Consent – when you opt into marketing communications
Legal Obligation – where required by law

7. How Long We Keep Your Data

We retain personal data only as long as necessary:

Enquiry emails: up to 12 months
Client records: up to 7 years (for legal and accounting purposes)
Analytics data: according to Google’s retention settings

After this period, data is securely deleted.

8. How We Share Your Information

We do not sell or share your personal data with third parties for marketing.

However, we may share data with trusted service providers who help us operate our business:

Hostinger (website hosting)
WordPress (website platform)
Microsoft Outlook (email services)
Analytics providers (e.g., Google Analytics)

These providers may process data on our behalf under strict data protection agreements.

We may also share data if required by law.

9. International Data Transfers

Some of our service providers (e.g., Microsoft, Google) may store data outside the UK.

Where this occurs, we ensure appropriate safeguards are in place, such as:

UK-approved Standard Contractual Clauses
Adequacy decisions

10. Data Security

We take appropriate technical and organisational measures to protect your data, including:

Secure hosting
Encrypted connections (HTTPS)
Access controls
Regular security updates

However, no online system is 100% secure.

11. Your Rights Under UK GDPR

You have the right to:

Access your personal data
Correct inaccurate data
Request deletion
Object to processing
Restrict processing
Withdraw consent (where applicable)
Request data portability

To exercise these rights, contact us at info@varnasconsulting.co.uk.

12. Complaints

If you have concerns about how we handle your data, you can contact us directly.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on this page.

14. Contact Us

Varnas Consulting Ltd
Email: info@varnasconsulting.co.uk
Phone: +44 7513 517 587